laura@volaura.com

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Laura Schreiber Female Voice Over Talent Laura Schreiber Voice Logo

booking

Why You Should Be on Cast Voices Too

Casting, Voiceover

The Access

Ask The VO CoachesIf you’re a professional voice over actor like me, and like me you’ve been in the business a while, then you know it is not so often that we get to speak directly with the folks who run casting platforms. Or with agents. Typically candid conversations like this only happen at conferences. It just so happens that one of my VO besties, the amazing Liz Atherton, who for many years was the founder and owner of Texas based TAG Talent, is now the brains behind Cast Voices, the newest casting platform that is sure to bring great things to our industry (know wood). Liz has an amazing team, including Nick Krause, an on-camera talent who also does some VO, and Bobby and Elizabeth Alcott. They have all worked really hard to bring us something that us new and different. They are extremely transparent in all of their practices, and they want to create something that raises the bar. In this scenario, we have unique, inside access.

The Clubhouse

IThe Clubhouse Infof you didn’t know, Diana Birdsall and I run a weekly Clubhouse in our Club “Ask the VO Coaches.” Last week, Liz Atherton and Nick Krause came into our club to chat with us all about the awesome features of Cast Voices. What made the hour special was that many guests got to ask their questions directly to Liz and Nick, and there was a great back and forth exchange. I noticed several things. First, Liz comes from a place of grattitude. She is so profoundly appreciative of the support they have had thus far from the voice over community. She views the process as extremely collaborative and despite her many years as an agent, speaks to every single talent with respect and patience. Next, Liz and Nick care very much about being clear and transparent about all practices. For example, if a project manager on the platform posts a job for $500, the talent sees the job as $500. They are not chipping away at it or altering anything. I also noticed that they are willing to engage in community dialogue. When a bling talent commented about accessibility issues on the site, Nick was extremely responsive and will to hear all suggestions about how to improve the tech. This is a team determined to work hard for the voice over community.

Some Features

Even though I thought I knew so much about Cast Voices before the Clubhouse, I too was reminded of many awesome features. You have the ability to create a unique URL. You can create a sound bite. You can set usage reminders for your bookings, so that clients can opt to renew their usage at the end of the run. During the Clubhouse, Liz and Nick were able to flesh out the differences between the free and the paid plans. I personally have opted for a paid plan, as I wanted a chance to show client logos and video clips. Liz also mentioned that they will soon be starting a referral bonus program. If you have not been on Cast voices yet, the build out is pretty amazing. From client logos and videos to resume posting, the features really make voice actors look good.

You can list or connect with your agents on Cast Voices. Liz advised that if you have multiple agents, it is best to either include all agents or none of your agents. Agents work so hard to support their talents, it would not be polite to connect with some and not all. Adding agents is easy. On the left hand side, agents are listed. When you click on it, you can simply add your agents email address. An invite is sent to connect them. It is really that simple. And Liz explained that the same etiquette that applies off the platform applies on it. If one agent sends you a booking first, that is who you should submit for.

My Thoughts

I’ve been in working in voice over for many years. As a working professional, we all have resumes. I feel that Cast Voices is designed to bring our resume to life. When someone has spent a lifetime casting voiceovers, they know what to look for. They know how to make us look good.  The amount of thought put into this set up is phenomenal. I am so proud to have my client logos and my commercial front and center. No one has ever given me an opportunity to show my chops like this. To be frank, it feels really good. Aside from my website, this platform looks better than any other platform I am on.

I also think it is different having an opportunity to work with someone who has been part of our community for so much of her life. If you don’t know Liz Atherton, let me tell you, you would love her if you met her. It’s impossible not to. She is amazing in every way. If you did not know about the huge philanthropic mission of Cast Voices, they have one. She is kind, she is smart, and she is determined. I don’t know when we will start seeing bookings on Cast Voices, but if Liz Atherton is a part of it, I plan to be too.

Why Maintaining Rates In VO Matters

Rates, Voiceover

Recent Negotiation Examples

As a working, professional voice talent, one of the aspects of my job that I dread is negotiating rates with clients. When I think about “living the dream” part of the dream of pursuing my passion for voiceover as a talent, coach, and demo producer does not involve the back-and-forth banter to iron out a rate before a job begins. Yet, this banter is becoming more and more necessary as the days of jobs with desirable rates simply arriving in my in-box seem to be fewer that past years.

Accepting LessLet me share two experiences that happened in the past week. Last week, I heard from an Indie Video Game producer that I worked with in 2016. They were offering me the same role I played then. I had detailed notes in my CRM that they needed a discount as they were trying to launch the game with a kickstarter campaign. When I quoted them this time a normal, mid-range rate, they came back to me saying they were shocked that my rated had gone up. They went on to say that the five other talents had agreed to the rate they offered and they wanted to pay everyone the same. I referred them to the GVAA rate guide, which I will discuss later, and reminded them of the terms of 2016. They came up to my rate for me and for the other talents.

On Friday at the end of the day I client I have done quite a few TV campaigns for sent me two scripts. The rate for both was pathetic for one. It was clear he wanted a buy out, meaning he expects usage in perpetuity, which is never good for voice actors. I responded saying that I’d love to help but that the rate won’t work. I sent some suggestions their way, and said that we need to find a rate that is fare for both of us. My hope is that tomorrow we can work something out and that I don’t have to walk away from a long time client. I cannot, though, work for the rate offered. Maintaining industry standard rates matters for multiple reasons, not just for you as a solopreneur working to make  living, but for the some total of our industry as a whole.

If We all Accept Lower Rates, Will Only Get Lower Rates

Your Value Doesn't DecreaseImagine a scenario where we all just stopped negotiating. Let’s say a client offers $200 for two TV commercials with no mention of the length of usage, and instead of trying to negotiate, sort out the details, and explain why buy outs don’t work for us, we all just said “sure.” The implications would be staggering. The clients, then, would assume there is nothing wrong with this sweat shop pay, and would assume that our years of coaching and on-going professional development, that our expensive studio equipment, that the service we provide, that none of it has value, and that the can continue to lower and lower the rates. Where will it end? How low will they go? I shudder at the thought, and fear that if we are not willing to walk away, these bargain basement rates will become more and more common. You must know your worth and be willing to stand up for it.

Sometimes Client’s Genuinely Don’t Know and Need to Be Educated

As hard as this is to believe, sometimes clients are not actually trying to drive rates down. Sometimes they genuinely have no idea where the rates should be set and it is up to us to educate them. I have had this conversation with many other voice talents, and this is often the case. Often those casting us have never worked with voice actors before. Perhaps they were tasked with hiring a voice actor by someone else, and they know nothing about it. It’s possible, especially in eLearning, that they come from Human Resources or Academia and they know little to nothing about casting. When this is the case, a conversation about rates becomes a wonderful opportunity instead of frustrating and contentions.

Imagine How much Less You would Make If you Took the bottom Number on Every Job

Think about your financial goals for the month. Then think about your financial goals for the year. Then think about that over a three year period. Imagine, then, what would happen if you made 10% less on each job? Worse, what if you made 30% less on each job? It’s not just about having money to live off of and pay bills, at such a large income reduction, it will also effect your ability to save for the future and for your retirement. As solopreneurs, every booking we get matters in and of itself and in terms of building our client base. Each booking also matters for the industry as a whole. We all impact each other’s earning potential.

Where can you find Guides for Industry Standard Rates

If you are looking for sources or rates guides, let me refer you to three:

Think About the End Goal: Earning a Consistent, Sustainable Income

In the end, we all want to earn a consistent, sustainable income. I remember hearing Bill DeWees, one of my first mentor’s in voice over, talk about this back in 2015. Yes! That what I needed, consistency. But a consistent income doesn’t just fall into your lap, it requires a rigorous blend of hard work and a willingness to negotiate. If you can’t stand up for what you’re worth, you’ll never get it.

VO Success: When Motivation Meets Inspiration

About Me, Voiceover, working mom

My Breakthrough This Week When Walking my Dog

Laura walking her dogsSome days I wake up with a burst of energy and ready to get to work. Other days I am less energetic, but regardless, the outcome is the same: I do my thang in the booth. I’ll explain. I am pretty regimented when it comes to sticking to my voice over routine, and that routine enables me to balance both my mom tasks and my business tasks in a way that I am comfortable with. Most days follow the same pattern, with slight variation by day of the week. But some days, I am less “into it” than others. I was thinking it through the other morning and I thought this was a matter of inspiration. I was walking my dogs one day this week with my friend Melanie and she was telling me she felt the same way, that feeling when you just can’t get started. Melanie is a successful New York attorney who works extremely long days. While her career path is decidedly different than mine is as a working creative, this got my wheels turning. Both of us are working moms. Both of us work long days every day. And both of us build our household responsibilities into our professional goals. What, then, is the secret sauce? It came to me that while I often think of things only in terms of the presence and lack of inspiration, it is actually the ability to sustain the magic of the intersection of motivation and inspiration that makes success happen.

Common Challenges All Working Moms Face

So, let’s take a step back. It’s not just me as a voice actor who has a business to run that also has to think about how to feed my kids dinner at the end of a long work day. There are common challenges that every single working mom has to face regardless of our chosen profession and these challenges impact our work performance. Sure, these challenges vary depending on the age of our kids and the level of involvement of our life partner if we have one, but for the most part working moms still:

  • feed their families
  • manage household responsibilities including cleaning and home maintenance and repairs
  • have appointments like doctors visits
  • have errands like marketing, grocery shopping, household supplies, etc.
  • need to interact with school teachers

Just to list a few of these, and all of these responsibilities take time, energy, and emotional strength away from our professional responsibility. We can’t split ourselves in half. We have to be present for all of it, and there are only so many hours in the day.

Motivation vs. Inspiration

So, with so much on our plates as working moms, what keeps as working towards our end goals? Let’s consider the definitions of motivation and inspiration:

Definition of inspiration

Definition of motivation

For me, I could blog endlessly about my VO goals. I try to break them down and focus on immediate, short term, 6 month, 12 month, and long term goals. That is how I start to frame out the motivation. The inspiration has always been clear: it starts and ends with my children. They are my why. I was inspired to start my business for them. Everything I do is for them. Thinking of them and wanting them to be able to study abroad or open up their business helps me define solid financial goals that I am very motivated to reach. On a daily basis, I hold myself accountable with a google spreadsheet. On a weekly basis, I am accountable to my amazing VO Powerhouse Accountability Group. All of this is essential to spending time at this junction of motivation and inspiration and not floundering in between the two.

My Working Mom Interviews

A few years ago I also started doing a series of “Got Your Back” working mom interviews on YouTube. It occurred to me that I was just one of many and that maybe a lot of women had figured out this work life balance better than I had. I wanted to know what they struggled with and how they addressed those struggles to get it all done. These women were both inside the voiceover industry and beyond. One of them, Rebecca Gelman, has since evolved beyond her architecture business and now also owns an outdoor gear shop that boasts the largest collection of black bear collectables in our area which you can find at https://bigbeargearnj.com/. Talk about a gal who doesn’t waste a moment and somehow gets it all done, she is extremely motivated and Rebecca inspires me daily. All of the videos do! But if you are like me, you look to your tribe on those days when you are lacking, and, well, my tribe rocks.

What Needs to Line Up for me to Meet me Goals

Life as a full time voice actor is not as simple as being found and just sent bookings. Yes, it’s great when a repeat client does that, but if I were to sit back and rely on that every day my business would cease to exist. I recall hearing Dave Fennoy speak in 2016, and he talked about a time when he was so successful he stopped working to grow his business. Do you know what happened? He lost his business. He lost everything and Dave Fennoy, one of the biggest names in voice over, had to rebuild from the beginning. He told us at this conference that we needed to work every single day as if it were our first day. That is what I try to remember. I never sit back and count on the work pouring in. Every day matters and I will continue to work my hardest.

I will still also take care of myself too. I want to teach my children that is well. I will blow out my hair, put on some make up, do my nails, and do pilates. If I fall apart, how can I take care of the needs of so many others? Worse, what kind of example am I setting as a mother. So here I am, hanging out at this intersection I realized I love being at but only just named. And now that I’ve found it, I’m not going anywhere!!

How I Use My Barnard Degree Every Single Day in Voice Over

Voiceover

The Comments…

A beautiful spot in the middle of Barnard’s campus that I loved so much.As a full-time voice over actor, I have the joy of working as a creative all day every day in an industry that I love. You have no idea how many times people have said to me, in my family and in passing, “It’s a shame you aren’t using your degrees.” This always leaves me scratching my head. I am so appreciative that I had the opportunity to go to attend Barnard College, the undergraduate women’s college at Columbia University if you don’t know it, and to go to graduate school at Columbia University. As a small business owner I use all that I learned in my years at Columbia throughout the day every single day. When something becomes part of the fiber of your soul, part of your identity, and shapes the way you approach all that you do, it’s sort of hard to think of how you could exist without it. But still, because this has come up A LOT, let me try to flesh this out a little more specifically.

Writing the Business Plan and Analyzing the Data

Here I am in my suite over Ollie’s on 116th street my junior year. The one thing not part of the Barnard curriculum was how to keep a clean room!

From the moment I thought I decided to pursue voice over, the research skills that I crafted at Barnard were used. Before I began actually working in voice over, and well before I began working with coaches and studying the craft of voice over, I spent months researching other industry talents. I was listening to demos and making spreadsheets. I was curious who was booking what. I listened to see where others with voices like mine were booking work-wise. I tracked where certain demos lead certain talents. I had spreadsheet upon spread sheet. This was research that I generated for what I needed to know to ensure that this was a business that would make sense for my family. Where did I learn this creative approach to research? Barnard. Where did I learn how to analyze data? Barnard. And where did I learn how to use the data that I collected in Excel to make a compelling argument in one way or another? You guessed it, Barnard.

But just gathering and analyzing data was only the beginning. I was setting out not to just be a voice over actor, but to be a solopreneur. In order run my own business I needed a working business plan. I remember thinking all those years ago that the business plan would be fluid and would change, but that I needed it to guide the choices I made early on and to make projections about my income. I used a strategy that I learned in graduate school called “Planning Backwards.” Anyone who has ever taught is probably very familiar with this, but I set short term and long term goals for myself and then I wrote a business plan around them. Again, everything that I did in terms of my business was all based on the way I was trained to do in my years at Columbia.

Researching Brands

I loved meeting friends at the steps in between classes. I had so much fun setting here and socializing. This was quite a hot spot!

Brand research is necessary when auditioning, when booking work, and when determining which companies to reach out to when direct marketing. When auditioning, it is important to understand the brand that I am reading for. I research their current add campaigns and try to understand the overall gestalt of what they are trying to put out. If whatever I have been sent is a departure from previous work, I try to figure out how that fits in too. When I book work, again, I strive to understand where it fits into the big picture of the brand. I immediately go to the brand’s website and social media pages. When I direct market to companies, I spend a lot of time getting to know a brand so that I can individualize my outreach. Again, all of this thorough research and these strong investigative skills come from my years at Columbia.

Understanding the Jargon

I loved my time in the Theta Psi chapter of Alpha Chi Omega. The women in our sorority were campus leaders. My AXO sisters are brilliant and incredible and I am lucky to call them sisters, including my actual sister Julie! Here we are at the Revlon Run Walk for Women in Times Square in 1999.

In addition to my commercial work, I do a lot of eLearning. There is a lot of complicated jargon in these training modules.Sometimes I feel like a kids back in school, because for me understanding the text is very important to my delivery. Because I read so much in school and spent so much time in academia, I am thrilled by this part of the job. In addition, I have also taken professional voiceover training to improve my read rate and this has helped with some of the complicated reading. The amazing Kim Handysides has created a curriculum for this, as I confess that in all my years at Columbia we did not do much reading aloud. In fact I can only recall one History seminar taught by the great, late Professor Yerushalmi where he had us read primary source documents aloud in class. Typically, we read on our own and analyzed together, so I find that on-going professional development is still essential in this area.

Running a Business

Here I am In Low Library for the Senior Awards ceremony in 1999 at at Commencement. On the top I’m with my sister Julie. In the bottom I’m with my husband Harlan (GS 96′). On the left I am with Professor Peter Juviler of blessed memory who was my thesis advisor. I am so grateful to have worked with him.

As a full-time working mom, I think credit my years at Barnard and Columbia with my ability to run my own business. In school we had a very challenging course load every semester, were involved in on-campus activities, and had off campus internships. I was juggling a lot of balls at a young age and I was not alone, I was surrounded by a campus of high-achievers and this was the norm. Those years of scheduling not just my classes, but carefully planning when I would write my papers, study for exams, work, volunteer, etc, well-prepared me for life as a working mom. I did not expect to sit on the steps eating burgers from the law school barbecues without a care in the world forever, I had a sense of urgency that I always had to be somewhere and that my time was limited. I feel that sense of urgency every day now and I am so thankful for the years I had inside the gates on 116th street. They are a part of who I am and I know that I am better for it.

Booking a Professional Voice Over Talent

Client Relationships, Voiceover

How do you get the ball rolling?

In the past few days I have had a few different buyers or clients reach out to me to inquire about my services. One called from a block number. Another sent me a message on LinkedIn asking me to email their client with my rates and samples. Another emailed through the contact form on my site. I can tell you that all get greeted with the same enthusiastic response and all, whether the job is $200 or $2000, are treated the same.

If you are hiring a voice over actor for your first time, the ease of booking them and the booking process in general gives you a glimpse into how easy this talent is to work with. I have a set process that I use every time that includes quick responses, quotes, turnarounds, pickup/and revision policies, and more. If a talent is difficult to track down for the initial booking, it should be a red flag.

So, this is what my process is like:

The initial contact:

I typically respond as soon as I here from a client. If I get a phone call I respond by phone. Often if I get an email I will even respond by phone. According to voice123, my average response time is 11 minutes, but I typically respond as soon as I see a client correspondance as I understand that you need your work quickly. I take notes on the call so that everything that you tell me about what you want happens in the audio you are delivered. I also need details about the job itself including the usage and run of the job. That will now be addressed below.

Quoting the Job:

Many important details go into quoting a voiceover booking. I typically offer several options to my clients and let them choose the option that best represents their needs, but this is what I need to give a client a quote for their job:

  • The Script: I simply must see the script to give a quote. What you think of as an explainer my actually be employee training or an industrial. We need to also confirm the word count. The script is essential.
  • the Usage_ I need the client to confirm with the team what the usage is. For example, is it internal or will it run on social media? If it runs on social media, will it be organic or paid placement? For how long?
  • How long is the run? They are typically from 6 weeks to a year. I generally quote jobs up to a year and add a calendar reminder at that point in case a client wants to renew their media buy. I do not do buyouts in perpetuity.
  • Revisions. For jobs over $250, I include one round of minor revisions. If clients need more than that I scaffold that into the pricing.
  • Pickups: I also price out my pickup policy and always give the courtesy of delivering them as promptly as the initial audio was delivered.
  • Live of guided sessions: For live sessions I have Source Connect, ipDTL, ISDN, and skype and am happy to use whatever the client prefers! I literally use that line in my “Seal the Deal” email, and for any job over $250 I am happy to do I live session. I always record backup audio and the audio from a live session is considered final delivery, which is industry standard.

All of the above is factored into the quote.

Confirming the Booking

Once a client emails that they have cast me in a spot or booking, I send what I call me “Seal the Deal” email. This goes over all of the details thus far.

  • It confirms in writing that I have the job.
  • It confirms what they want for the booking.
  • It confirms what they need and when it will be delivered.
  • It finalizes any and all requests about the audio in terms of tone, pacing, whether the client needs a WAV or an MP3 or both.
  • If there is a live session it confirms those details as well.
  • It confirms that the script that I have is the final script.

Making it as Easy as Possible

In the end, it should be as easy as possible for the client to have what they need. It should be clear and prompt. The client should be overjoyed that they have found you and instilled with confidence in your capabilities because you are clearly on top of it. If you drop the ball at the beginning, how can they ever trust you. I want every first job to be the first of many jobs, so I take this system very seriously and want my clients to know that every single project matters.